BOARD MEETING MINUTES – 2 October 2008

Board Members present: Herb & Bobby Shaw, Jan Eddy, John Mitchell, and Bob Earls.

Guests present: Howard & Evelyn Freedman, Lisa Nowak, and Mona Marsh.

As Director Robert Douglas was unable to attend the meeting, Past Director Howard Freedman called the meeting to order at 7:38 p.m.

Secretary’s Report: Since Board members had received an e-mail copy of the September minutes, the minutes were not read aloud and were accepted as sent.

Treasurer’s Report:

Ø Herb Shaw reported that the club has a balance of $12,880.90 in our checking account of which $9,073.66 has been set-aside to pay bills for the CCCA Fall Tour. This leaves a net balance of $3,707.24.

o Preliminary calculations on the September Tour indicate additional money will have to be collected from the tour participants - not sure of the amount at this time.

Newsletter Editor’s Report:

Ø Howard reported that the Arizona Region’s newsletter is printed with all their pictures in color; the cost is substantially less than $300.00. Les Jackson, member of both our region and the AZ region, will find out for us how much their printer would charge us to do our newsletter.

Membership Report:

Ø No new members at this time.

Ø The 2009 Membership form will be enclosed with the Hood Release. Cost of membership for member is $35.00 and the cost for the associate member remains the same, $5.00.

o Everyone will have to complete the new form.

o We no longer will be listing fax numbers.

o Dues are to be returned to Bob Earls ASAP.

NWCCA:

Ø Not everyone that signed up to help was able to due to the date change.

Ø Due to date change, there was a loss of 25 vendors expected; lower attendance is also expected.

Ø After the show, the club will make a decision as to whether we want to continue to participate if the NWCCA continues sponsoring the show and swap meet. At that time, we will also need to decide whether or not to keep the backdrops we have saved over the years.

Sunshine Report:

Ø Gene Bradshaw is under the weather.

Ø Bev Smith is home and going to therapy.

Ø June Fezler is doing OK.

Ø Sherm is very weak but holding his own at this time.

Social Activities:

Ø Flyer shows correct date for Annual Dinner Meeting on Sunday, November 2; address should have shown NE 33^rd.

o Tentative Program: Speaker from Auto Friction.

Ø Flyer for the October Tech Session shows an incorrect date; look for new flyer in the mail showing a new date.

Ø Tacoma Tour information is correct on flyer.

o Leave on Friday October 17 from the Gee Creek Rest Stop in WA.

o Participants should arrive by 9:00 a.m. for a 9:30 a.m. departure.

o Plans are to see the Ken McBride Collection, the Boeing Museum of Flight, plus other places to be determined.

Ø Our Annual Holiday Party will be held on Sunday, December 7, 2008, at the Lake Oswego Heritage House.

Upcoming Board Meetings

Ø December Board Meeting at Roger & Jan Eddy’s will be a planning meeting for 2009. Bring your ideas and suggestions to the meeting.

Old Business:

Ø Last month there was a concern expressed as to whether or not our bylaws reflect the national bylaws and about our club’s incorporation.

o When Howard returned from his meeting, he told us that he was unable to locate any information on the incorporation of the club.

o No one else seemed to have any information either.

o It was decided not to do anything with regard to incorporation and to continue on as in the past.

Ø According to National CCCA Bylaws, a Director no longer must own a Full classic to hold that position.

New Business:

Ø The CCCA in Des Plains was under two of feet of water due to flooding. A lot of papers were soaked. At Howard’s suggestion, they are looking into a freeze-drying process to enable them to save the paperwork that was in the bottom drawers of their filing cabinets.

Ø It was suggested that we consider a $500.00 disaster contribution to help them cover their expenses. This suggestion will be presented to all CCCA members at the Annual Membership Dinner Meeting.

As there was no additional business to come before the board, the meeting was adjourned at 8:55 p.m.

At this time the Oregon Region CCCA would like to thank Mona Marsh for hosting our meeting at her home.