OREGON REGION CLASSIC CAR CLUB OF AMERICA

BOARD MEETING MINUTES – 3 July 2008

Board Members present:  Robert & Frankie Douglas, Herb & Bobby Shaw, Jan Eddy, Bob Earls, Quentin Robbins, and John Mitchell.

Guests present:  Roger Eddy and Lisa Nowak.

Director Robert Douglas called the meeting to order at 7:30 p.m.

Secretary’s Report:  Bobby Shaw read the minutes of the 4 June meeting.  The minutes were accepted as read.

Treasurer’s Report:

Ø  Herb Shaw reported that the club had a balance of $3,871.30 in our checking account of which there is $1,762.50 set aside for the fall car tour.

Ø  Made $939.00 on Silent Auction held at Strawberry Social… Thank you John Mitchell for a doing such a good job.

Ø  Herb noted that he has been carrying several unclaimed checks in the amount of $34.00 written to several members in the club.  As they have passed the one-year bank deadline for cashing, the checks have been cancelled and the money returned to the treasury.

Ø  The Board agreed to reimburse Roger Eddy for expense money that he laid out for no-shows to the Vancouver Air Park event. 

Newsletter Editor’s Report: 

Ø  Frankie Douglas reported that The Hood Release was completed and now need articles on the Concurs and Carlton in the Park. 

o   Herb Shaw said he would write about Carlton in the Park (2 August) and John Mitchell volunteered to write about the Concours (20 July)

Membership Report:

Ø  New member, William A. Burge has a free one year membership in Oregon Region CCCA

Ø  Bob Earls stated that we have another free member by the last name of Gudge.  He has a 1934 Packard, V-12 Sedan.  Bob didn’t have any other information with him about the new member.

Ø  When dues are paid next year, we should make sure that all our members also join the national organization. 

NWCCA:

Ø  No report this month as no one attended meeting.  Someone will be attending the next meeting and will bring back a report

Sunshine Report:

Ø  Bev Smith attended the Strawberry Social and is staying with Daryl while her bathroom renovations are completed.

Social Activities:  Jan Eddy updated us on club activities:

Ø  14 June – Strawberry Social brought up some problems that we faced that need to be addressed prior to another event where we invite other clubs to join us.  There then was a discussion about when we invite other clubs to participate in our events, it would be helpful to have a written policy to identify what needs to happen so that all money is paid if it’s a paying event and so that we know the people that should be there are included.  This policy would also address our club functions as well so that the Oregon Region CCCA will not have to lay out monies for people who say they will attend and then do not show up.

o   Herb Shaw volunteered to write up the policy, which we will discuss at the next Board Meeting.

o   Ideas suggested to include in the policy were:

§  Have someone from invited clubs help with identifying their members and be responsible for their membership, i.e., nametags, prepayment of monies, etc.

§  Have a reception area with greeters from all participating clubs to identify their members especially at an open venue.

Ø  Upcoming Events:

o   11, 12, 13 July – Studebaker Zone Meet

o   20 July  - Forest Grove Concours d’Elegance.

o   2 November – Annual Meeting will be held at the Riverview Country Club: 5:30 pm Social Hour & 6:30 pm Dinner.

Ø  Tour Report:  Roger Eddy brought us up-to-date on end of season tours:

o   2 August – Carlton in the Park – meet at 9:00 am at Gary Geddes’ office and leave at 9:30 am

o   13-21 September Tour – still looking for more people to participate; there will be a reminder flyer sent out.  As of this date, there are 12 couples are going on the tour.

o   24-26 October – Tacoma area.  This will be the last tour of the season:

§  Meet at the Gee Creek Rest Stop in WA at 9:00 am.

§  Will visit at least one car collection in the Tacoma area.

Special Events:

Ø  CCCA was invited to participate

o   24 July – Robinson Home from 10:00 a.m. to 1:00 p.m.

o   31 July – WA Federal Bank (in the Fred Meyer Shopping Center on Beaverton Hillsdale Hwy.) from 10:00 a.m. to 1:00 p.m. There will be a barbecue lunch.

Upcoming Board Meetings

Ø  7 August – Daryl Campbell’s new home

Ø  6 September – Bob Earls & Lisa Nowak’s home – note change of meeting day to Saturday.

Ø  2 October – Mona Marsh’s home

Old Business: 

Ø  No old business

New Business: 

Ø  It was felt that we need events to stir interest and excitement in Oregon Region CCCA.  One idea discussed was:

o   Wine & Cheese and/or Buffet Event:

§  Charge admission to cover expenses. 

§  Invite people to find out what classic cars are all about. 

§  Have a program about what makes a car design a classic.

§  Hold in a location that is “classy” and makes people want to attend (i.e. Monty Shelton’s Showroom).

§  Invite people that participate in the Concours d’Elegance.

§  Have something going on to include and interest young people in classic cars.

§  Give Jerry Boone information about event and ask him to write about it in the Oregonian.

As there was no additional business to come before the board, the meeting was adjourned at 8:55 p.m.

At this time the Oregon Region CCCA would like to thank Robert and Frankie Douglas for hosting our meeting in their home.