Classic Car Club of America

 

Oregon Region

 

PortlandWeather


Home

Our Directors

Directors Message

Calendar

Photo Gallery

Members Car

Visit our Sponsors

Board Minutes

Hood Release

Region Bylaws

Technical Articles

Car Transportation

Classifieds

Join CCCA-Oregon

Join CCCA Museum

Links to Clubs & Museums

      and much more.


Oregon Region Classic Car Club of America - all rights reserved.

 

BYLAWS OF THE OREGON REGION

OF THE

CLASSIC CAR CLUB OF AMERICA

 

ARTICLE I. DEFINITIONS

 

1.   BOARD. “Board” means the Board of Managers of the Region.

 

2.   CLASSIC CAR. “Classic car” means any motor vehicle designated a Classic car by the Club of America.

 

3.   CLUB. “Club” means the Classic Car Club Of America, Incorporated.

 

4.   DIRECTOR. “Director” means the Director of the Board.

 

5.   OFFICER. “Officer” includes the Director, Assistant Director, Secretary, Treasurer, Activities Director, Membership Chairman and Publications Editor.

 

6.   REGION. “Region” means the Oregon Region Of the CCCA

 

ARTICLE II. PURPOSE

 

1.   NONPROFIT. The Club and the Region are nonprofit organizations.

 

2.   REGION. The Region is a group of Club members organized under Article VII of the bylaws of the Club to further the ideas and ideals of the Club and to facilitate the participation by those members in activities of the Club and the Region.

 

ARTICLE III. MEMBERSHIP

 

1.   APPLICATION. Any member of the Club in good standing may apply for membership in the Region.

 

2.   CLASSES. There are two classes of membership in the Region: Active and Associate. Active membership constitutes regular membership in the Region. Associate membership is available only to the spouse of an Active member. Associate membership includes all the benefits and privileges of Active membership except that no publications are transmitted separately to an Associate member.

 

3.   DUES. The Board shall determine and fix the annual dues and other fees or assessments, if any, payable by Active members and by Associate members. Dues are payable on November 1 for the following year ending October 31.

 

4.   ARREARAGES. The membership of any member for whom dues, fees, or assessments have not been paid by December 30 ceases effective January 1, except that the Board, on recommendation of the Membership Chairman, may permit reinstatement upon payment prior to October 31 of all applicable dues, fees and assessments for the year ending October 31 for which dues, fees and assessments are in arrears. Thereafter, a new  application for membership shall be submitted by the person in arrears. A member in arrears is ineligible for participation in any activity of the Region, and shall receive no publications.

 

5.   NEW MEMBERS. Any person not previously a member of the Region whose membership takes effect between August 1 and October 31 and who pays one years dues, together with applicable fees or assessments, or both, if any, is entitled to membership for the following full year without payment of additional dues, fees, or assessments, except that such a member shall be required to pay any fee or assessment levied on all other members of the same class after the effective date of that person’s membership. 6.               VOTING RIGHTS. Every Active and Associate member in good standing has full voting rights.

 

7.   EXPULSION. Whenever the Board, at a regular or special meeting, finds and determines that any member has willfully violated the order, dignity, business, or harmony of the Region, to have disparaged its good name, good will, or prosperity, or to have violated these Bylaws or any rule or regulation of the Region then in effect, the Board may institute proceedings for expulsion. The Board shall cause to be drafted a statement of the charges against that member and shall transmit the statement to the member by registered or certified mail at the address for the member shown in the records of the Region. The charges shall provide at least 60 days notice of a hearing on the charges and shall afford a reasonable opportunity for the member to appear and be heard at that hearing. The hearing shall be conducted at a regular or special meeting of the Board, and shall be open to all members. At the conclusion of the hearing, the Board shall vote on the expulsion of the member. The decision of the Board is final. A pro-rata portion of an expelled member’s paid-up dues, fees, and assessments shall be refunded by the treasurer.

 

8.   REINSTATEMENT. A member who is expelled may, on or after one year from the date of expulsion, apply for reinstatement of membership in the same manner as for a new member except that the matter of the reinstatement shall constitute an item of business at the first regular or special meeting of the Board after receipt of the application for reinstatement.

 

ARTICLE IV. MEETINGS

 

1.      ANNUAL MEETING. The annual meeting shall be held between November 1 and November 15 each year. Notice of the time and place for the annual meeting shall be published in The Hood Release. The annual meeting shall be for the election of members to those positions on the Board whose terms are expiring and for the transaction of any other business properly before the meeting.

 

2.   SPECIAL MEETINGS --- BOARD. A special meeting of the Board may be called by the Board or the Director at any time for any purpose.

 

3.   SPECIAL MEETINGS --- MEMBERS. Upon request of not less than one-tenth of the members, the Secretary shall call a special meeting of the members to be held at a place and time as the Secretary shall fix, not less than 10 or more than 35 days after the receipt of that request. The Secretary shall notify, by mail or by telephone, or both, the membership of the place and time for the meeting and the purpose for which the meeting is called if a purpose for the meeting was stated to the     Secretary. If the Secretary shall fail to call the meeting, the members making the request may notify the membership.

 

4.      QUORUM --- VOTE. One-third of the members in good standing constitutes a quorum at any meeting. Except as provided in Section 4 of Article VIII, one-third of the members of the Board constitutes a quorum for the transaction of any business properly before the Board. Except as provided in Section 1 of Article IX, all actions by the members or the Board shall be by majority vote.

 

ARTICLE V. GOVERNMENT

 

1.   ORGANIZATION. The Region shall be governed by the Board, which shall be composed of nine elected members. The Board shall appoint the Officers from among its number.

 

2.   POWERS. The Board has all powers necessary to carry out any purpose or activity for which the Region is organized, and may, pursuant to Section 4 of Article VIII amend the Bylaws in any manner not inconsistent with the Bylaws and the Handbook of Regions of the Club    for the more efficient administration and regulation of the affairs of the Region. The Board may designate a member to serve as Historian for the Region, or to chair the Tour Committee, Advertising Committee, or Northwest Car Collector Committee or for any other purpose the Board may designate. The affairs and property of the Region shall be managed by and kept in the custody of the Board. The Board shall approve every  expenditure of more than fifty dollars ($50.00).

 

3.      ADVISORY BOARD. The three immediate past Directors constitute the Advisory Board. The Advisory Board shall be available to the Board for consultation and assistance as required. The Advisory Board shall be the Nominating Committee and shall prepare and present to the Board a list of candidates for the Board for the following term at the meeting of the Board immediately preceding the annual meeting. Any member at that meeting may also nominate a candidate for the Board. The Advisory Board shall secure the consent of every nominee on its list of candidates. 

 

ARTICLE VI. ELECTIONS

 

1.   BOARD. Every candidate for election to the Board shall be a member in good standing of both the Region and the National.  A candidate shall be willing and able to attend meetings of the Board and to participate actively and constructively in the work of the Board and the committees of the Region. The members of the initial Board shall classify themselves by lot so that one-third serve terms of one year, one-third serve terms of two years, and one-third serve terms of three years. Thereafter each member of the Board shall be elected to a term of three years.  If the Board is not elected at the annual meeting a special meeting may be called for that purpose or, in the alternative, an election may be conducted by mail ballot. If an election is conducted by mailed ballots, the ballots shall be mailed to members at least 45 days prior to the date set for the annual meeting and shall be required to be returned at such a time as will permit them to be counted at least three days prior to the date for the meeting at which the results of the balloting will be announced. The Director and the Secretary shall jointly count the ballots and the results of the vote shall be announced at that meeting.

 

2.   OFFICERS. At the first meeting of the Board after the election of the Board each year the Board shall appoint from among its numbers the Officers to serve for the next year or, if that number is insufficient, may make appointments from among the membership. No person may serve as Director for longer that two consecutive years unless waived by the Advisory Board. The functions of any two officers may be assigned to one person.

 

3.   VACANCY, If the Board finds and determines that any of  its numbers is no longer a member in good standing of the Club or of the Region, ceases for a period of more than 60 days to own a Classic Car, or is absent from two consecutive meetings of the Board without a satisfactory reason for that absence, the Board shall, after notice to the person affected, relieve that person of all Board duties. The Board may, by appointment, fill any vacancy on the Board whether or not a quorum is present at the time that action is taken. A person so appointed to fill a vacancy shall serve for the unexpired term of the position to which appointed.

 

ARTICLE VII. OFFICERS

 

1.   DIRECTOR. The Director presides at all meetings of the Board or of the membership and shall perform such other functions as may be provided in the Bylaws of the Club or that the Board may designate.

 

2.   ASSISTANT DIRECTOR. The Assistant Director shall serve as Director during the absence or disability of the Director and shall perform such other functions as the Board may designate.

 

3.  SECRETARY. The Secretary shall keep a record of all proceedings and shall perform such other functions as the Board may designate.

 

       4.  TREASURER. The Treasurer shall have the care and custody of and be responsible for, all funds of the Region, and shall keep books of account. The Treasurer shall deposit all funds with a responsible fiduciary institution, and shall perform such other functions as the Board may designate. Whenever any other member is designated to collect or take charge of any funds, that member shall be responsible and shall report directly to the Treasurer in that regard, providing a complete accounting for and transmittal of those funds, and the Treasurer shall summarize the handling and disposition of those funds for the Board. The Treasurer shall maintain a checking account in the name of the Region, which shall require two signatures, including that of the Treasurer, for the disposition of five hundred dollars ($500.00) or more in a single transaction.

 

5.   ACTIVITIES DIRECTOR. The Activities Director shall organize and direct all social and similar functions of the Region, including, but not limited to, the annual meeting, a Christmas party, and social functions in conjunction with tours and other functions. The Activities Director shall coordinate with the Tour Chairman to develop a program of events for the forthcoming year and present that program to the Board for its approval. Upon that approval, the Activities Director shall solicit the assistance of members to implement the program and to oversee each activity to assure that a quality activity or function results. The Activities Director shall ensure that Regional activities do not conflict with Club activities and shall prepare and keep current a calendar of planned events for publication in The Hood Release.

 

6.   MEMBERSHIP CHAIRMAN. The membership Chairman shall maintain a current Regional membership roster and mailing list, and shall notify the membership when renewals are due. The Membership Chairman shall accept applications for membership for submission to the Board and shall transmit payments to the Treasurer. The Membership Chairman shall confirm that all members of the Region are also members of the Club, and shall inform all prospective members of this requirement, providing the necessary application forms. The Membership Chairman shall, on or before February 15 of each year, submit to Club headquarters a list containing the names and addresses of all members of the Region.

 

7.   PUBLICATION EDITOR. The Publication Editor shall publish The Hood Release, the periodical publication of the Region, in keeping with the ideals and objectives of the Region and of the Club. The Publications Editor shall also publish annually a directory, listing the members of the Region together with their Classic Cars.

 

 

ARTICLE VIII. STANDING COMMITTEES

 

1.   TOUR COMMITTEE. The Tour Committee Chairman shall organize and direct all touring activities of the Region, provide promotional information to the Publications Editor, cooperate with other groups having interests in common with the Region and the Club, and promote the activities of the Region and the Club to the public, including, but not limited to, participation in charitable and other public events which serve to create good will and promote interest in and greater understanding of Classic Cars.

 

2.   NORTHWEST CAR COLLECTOR COMMITTEE. The Chairman of the Northwest Car Collector Committee shall represent the Region at all meetings of The Northwest Car Collector Association.

 

3.   ADVERTISING CHAIRMAN. The Advertising Chairman shall solicit and obtain advertising in the publications of the Region and shall invoice and collect charges for that advertising, transmitting all payments received therefore to the Treasurer.

 

ARTICLE IX. MISCELLANEOUS

 

1.   COMPENSATION. The members of the Board and Officers shall receive no compensation but may receive reimbursement for actual expenses incurred in the performance of their duties.

 

2.   LOANS. The Region shall make no loan or advancement to any person.

 

3.   RULES OF ORDER. The most recent edition of Roberts’ Rules of Order, Revised, shall govern the conduct of all meetings except when inconsistent with these Bylaws.

 

4.   BYLAWS - AMENDMENT. Notwithstanding Section 4 of Article IV, these Bylaws may be amended only by a two-thirds vote of the Board at a duly noticed meeting of the Board, a quorum being present.

 

5.   BYLAWS ---- INTERPRETATION. If any matter is not resolved by these Bylaws and that matter can be resolved under the Bylaws of the Club, those Bylaws shall govern the resolution of that matter.

 

ARTICLE X. DISSOLUTION

 

DISSOLUTION OF THE REGION. The Region may be dissolved by the written consent of not less than two-thirds of all the members in good standing on the date that written consent is given. After payment of all debts of the Region, the Club shall succeed to the assets of the   Region, in cash or in kind, as may be most expeditious in winding up the affairs of the Region.

 

1/25/06